Exhibitor FAQ’s: |
Q: How many people attend PETE&C Conference? A: Over the past few years (2019, 2020, 2021 and 2022) an average of over 2,500 attendees and speakers were registered and attended the conference and that includes our virtual only conference held in 2021. |
Q: What is the breakdown of attendees by job type? |
Q: How many booths are available? |
Q: When can I sign up for a booth? |
Q: What sizes of booths are available? |
Q: What is included in the booth price? |
CANCELLATIONS - A full refund will be made by PETE&C for cancellations of exhibit booth contracts received in the PETE&C office on or before August 31. A $300 service fee per booth will be charged for cancellations received after August 31. No refunds will be made for booths canceled after September 30. (Note: A quad booth, booths 201, 401, 601, 315 and 515 are classified as four (4) booth locations. A $300 service fee will apply four (4) times to any canceled quad booth location.) |
Exhibit Hall Hours (subject to change) Booth space must be staffed during exhibit hours.
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Q: Can my company be a sponsor even if we are not exhibiting? |
All demonstrations and other sales activities must be confined to the limits of the exhibit booth space. No exhibitor shall assign, sublet or share the space allocated without the knowledge and consent of PETE&C. Displays shall not be placed in a manner as to interfere with other exhibits. PETE&C reserves the right to exclude from the exhibition any literature, illustrations, materials or products that, in its judgment, are not consistent with the proper decorum of the educational exhibits. Food sample giveaways at booth must be pre-approved. Please contact Karen Rogers at krogers@pasbo.org.
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Exhibitors may set up their booths Sunday, February 12 from 12:00 p.m. until 6:00 p.m. and Monday, February 13 from 7:30 a.m. until 9:45 a.m. for 10:00 a.m. opening. All booths must be set up by Monday, February 13 at 9:45 a.m. or the space will be made available to stand-by exhibitors onsite. |
Q: Is the exhibit hall carpeted? |
Q: How many booth representatives am I allowed to have? |
Q: How do I register my exhibit booth representatives? A: Registration will open on October 3. Exhibitors will need to login to the Exhibitor Service Center and select "Booth Representative Registration." Proceed through all pages to complete registration process. This is also where you will reserve your hotel room if needed. |
Exhibitors may award prizes at their booths during exhibit hours. Companies are responsible for getting the prize to the winner. |
Exhibits that include the operation of musical instruments, radios, talking motion picture equipment, public address systems or noisemaking machines must be constructed or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors or their patrons. |
The official decorator and drayage agent is General Exposition Services. The Exhibit Kit will be posted to the Exhibitor Service Center when available in the fall. |
As an exhibitor, you will receive an attendee list approximately 2 weeks before the conference and an updated list 2 weeks after the conference. This list will include the attendee name, title and school entity, and email address (if permission granted by individual). Exhibitor representatives are not included in this list. |
Responsibility for various types of insurance coverage is that of each individual exhibitor. Each exhibitor will hold free of liability, in connection with property damage or personal damage to his agents and employees, the headquarters hotel, PETE&C and the employees of each such organization for loss, theft, damage or destruction of goods, or for any injury to themselves or employees while in the exhibit or for any damages of any nature or character. |
No flammable fluids, substances or materials of any nature, including decorative material that is not flameproof, may be used in the booth. Electrical wiring must conform to the national Electric Code Safety Rules. Exhibitors must comply with the local fire regulations. |
Kalahari Resorts & Conventions |
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