Exhibitor FAQ’s:
Q: Why should I exhibit at the PETE&C Conference?
A: PETE&C is the largest educational technology conference in Pennsylvania. It draws educators and technologists from around the state who want to learn about and purchase products that can benefit their schools. These attendees represent school districts and educational entities that are a huge technology market for hardware, software, web services, furniture, AV products, education programs and more. One of the benefits of being a PETE&C exhibitor is that you are eligible to apply to present pre-conference, concurrent, and special evening educational sessions. Sunday Night Sessions/Hospitality opportunities are also available. Exhibitors receive complimentary conference registrations for their exhibit booth reps.

Q: How many people attend PETE&C Conference?

A: In 2019 over 2,300 attendees and speakers were registered and attended the conference with more than 500 exhibit representatives.
 

Q: What is the breakdown of attendees by job type?
A: The breakdown by job type is typically: Teachers – 46%; Technologists 28%; Instructional Administrator 13%; Higher Ed 2%, Other 11%

Q: How many booths are available?
A: There are a total of 287 exhibit spaces.  All exhibit booths are 10' x 10'. 

Q: When can I sign up for a booth?
A: Registration for the next year’s conference begins shortly after the previous conference ends. The current year’s exhibitors and sponsors get priority on booth selection with the priority points system. Advanced booth sales begin in early April and open up to any interested vendor in May. Booth space sells quickly and sold out by the end of October last year.

Q: What sizes of booths are available?
A: All booths sizes are 10' x 10' in Pittsburgh.

Q: What is included in the booth price?
A: Each booth will include a 6' skirted table, 2 chairs, a wastebasket, green and white pipe and drape and a booth sign with your company name and booth number. Registration for four (4) company representatives is included with your booth price along with continental breakfast and lunch served inside the exhibit hall for attendees and exhibitors.
**Electric, internet, carpet and additional furnishings and lead retrieval can be ordered separately at an additional cost. Please see "Exhibit Kit" for more information.

CANCELLATIONS - A full refund will be made by PETE & C for cancellations of exhibit booth contracts received in the PETE&C office on or before August 31. A $300 service fee per booth will be charged for cancellations received after August 31.  No refunds will be made for booths canceled after November 1. (Note: A quad booth is classified as four (4) booth locations. A $300 service fee will apply four (4) times to any canceled quad booth location.)

 PAYMENT FOR SPACE - The cost of one exhibit space is due in full along with the submission of this contract.  Payment and contract must be received for booth assignment to be processed.  Any payment in full not made by July 31 will incur a fee making it the standard non-early bird fee. Any booth(s) that still have a balance due after December 31 will be released without refund and booths will be resold.

DAVID L. LAWRENCE CONVENTION CENTER

Please keep in mind that the David L. Lawrence Convention Center (DLLCC) is a union facility. Exhibitors may do the following tasks without hiring a union carpenter:
• Erect/dismantle pop-up booths using hand tools only (no power tools)
• Install custom fit, logo skirting for their tables
• Plug/unplug and turn on/off small (120v) equipment and products
• Wipe down and clean products and equipment
• Hand carry booth materials in one trip without the use of material handling equipment. This does not include briefcases or luggage. One trip only, please

DLLCC LIMITATIONS: The following items are prohibited in the DLLCC; helium balloons, adhesive stickers and decals. All food products must be purchased through Levy Restaurants, exclusive caterer for the DLLCC. Booth attendants, bartenders, kitchen runners and ice services are required to be contracted through Levy Restaurants. Exhibitors are permitted to distribute “sampling” size food items. Allowed portions are four (4) ounce beverages and two (2) ounce food products.

Q: Is the exhibit hall carpeted?
A: No, the exhibit hall at the David L. Lawrence Convention Center is not carpeted. PETE&C will carpet the front entryway inside the exhibit hall and the exhibit aisles only. You can order carpet to be placed inside your exhibit booth for an additional fee.  Please see the Exhibit Kit (to be posted in October) for more details.

Q: How many booth representatives am I allowed to have?
A: Each exhibiting company gets 4 complimentary conference registrations with each booth and 14 with each Quad booth. Platinum and Gold sponsorships receive one or two free registration(s) as well. These registrations allow reps to attend all conference activities, but no meals requiring tickets are included. Additional reps can be registered for a fee.

Q: How do I register my exhibit booth representatives?

A:  Registration opens on October 1. Exhibitors will need to use their username and password as supplied in the booth confirmation email to log in to the Exhibitor Service Center and click "Booth Representative Registration."  Follow all the steps through each page until you reach the last page with a green button that states "Print Confirmation." If you have not gone that far you have not registered your representatives and the information will not be saved.
 

Continental breakfast and lunch will be served inside the Exhibit Hall for attendees and exhibitors. Meal tickets for Tuesday Night's Event at the Heinz History Center must be purchased in advance. This reception event option can be purchased when registering your representatives. Meal tickets will not be available onsite.  

Exhibit Set-Up  (SUBJECT TO CHANGE):
Sunday, February 23  -  12:00 p.m. - 6:00 p.m.**
Monday, February 24,-  7:30 a.m. - 9:45 a.m.
**The David L. Lawrence Convention Center is a union facility. PETE&C will cover move-in costs for exhibitors on Sunday based on the move-in schedule set by PETE&C. You will receive an e-mail with details prior to the conference. Monday move-in costs are the exhibitor's responsibility. 

Exhibit Hall Hours (SUBJECT TO CHANGE)
Monday, February 24 -   10:00 a.m. - 6:00 p.m.
Tuesday, February 25 - 9:15 a.m. - 2:15 p.m.
    
Exhibit Take-Down Hours
Tuesday, February 25  2:15 p.m. - 8:00 p.m.**
**PETE&C will cover move-out charges between 2:15 p.m. and 6:15 p.m. Schedule details will be e-mailed to your booth contact person(s).
          
No booth may be dismantled prior to the designated time without permission from PETE&C.  PETE&C reserves the right to disqualify any vendor from any PETE&C event for non-compliance with this requirement. 

Exhibit Hall Hours (subject to change)
Monday, February 12        10:00 a.m. – 6:00 p.m.
Tuesday, February 13          9:15 a.m. – 2:15 p.m.

Booth space must be staffed during exhibit hours.

All demonstrations and other sales activities must be confined to the limits of the exhibit booth space. No exhibitor shall assign, sublet or share the space allocated without the knowledge and consent of PETE&C. Displays shall not be placed in a manner as to interfere with other exhibits.  PETE&C reserves the right to exclude from the exhibition any literature, illustrations, materials or products that, in its judgment, are not consistent with the proper decorum of the educational exhibits.

See the Exhibit Map for more information on Booth Display Requirements. 

Exhibitors may award prizes at their booths during exhibit hours.  Companies are responsible for getting the prize to the winner.

Q: What does it mean to be placed on the waiting list for a booth?
A: After all exhibit space has sold out, your company can be added to the waiting list to be contacted if a booth space becomes available. Sponsors will be moved to the top of the waiting list and contacted first in the event of a cancellation.  All companies on the waiting list will receive advanced notification to reserve a booth for next year’s conference.

Q: Can my company be a sponsor even if we are not exhibiting?
A: Yes. PETE&C sponsorships offer unique opportunities to reach attendees through association with various PETE&C events, services and programs. PETE&C sponsors receive advertising, signage, and special recognition. They are also eligible to apply for program presentations and evening social and educational sessions.

Platinum sponsors will receive 2 badges if they are not exhibitors.

Gold sponsors will receive 1 badge if they are not exhibitors.

For more information about sponsorships, please contact Karen Rogers at krogers@pasbo.org.

The official decorator and drayage agent is General Exposition Services. The Exhibit Kit will be posted to the Exhibitor Service Center in October.

Exhibits that include the operation of musical instruments, radios, talking motion picture equipment, public address systems or noisemaking machines must be constructed or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors or their patrons.

Responsibility for various types of insurance coverage is that of each individual exhibitor. Each exhibitor will hold free of liability, in connection with property damage or personal damage to his agents and employees, the headquarters hotel, PETE&C and the employees of each such organization for loss, theft, damage or destruction of goods, or for any injury to themselves or employees while in the exhibit or for any damages of any nature or character.

No flammable fluids, substances or materials of any nature, including decorative material that is not flameproof, may be used in the booth.  Electrical wiring must conform to the national Electric Code Safety Rules.  Exhibitors must comply with the local fire regulations.

David L. Lawrence Convention Center
1000 Ft. Duquesne Blvd.
Pittsburgh, PA 15222
412-565-6000

PETE&C
2608 Market Place
Harrisburg, PA 17110
Phone: 717-540-9551

As an exhibitor, you will receive an attendee list approximately 2 weeks before the conference and and updated list about 3 weeks after the conference. This list will include the attendee name, title and school entity, and email address (if permission granted by individual). Exhibitor representatives are not included in this list.